Privacy Policy

Last updated: July 18, 2024

This Privacy Policy governs the manner in which Cheqmark collects, uses, maintains and discloses information collected from users (each, a "User") of the https://cheqmark.io/ website ("Site"). This privacy policy applies to the Site offered by Cheqmark.

Data we collect

The personal data collected varies depending on what you agree to be provided and therefore may include information such as your first name, last name, and your e-mail address.

Personal identification information

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, and in connection with other activities, services, features or resources we make available on our Site.

When registering an account on our Website, you will need to provide us with your email address, and your name. You will also need to create a password. Without these data we will not be able to provide you with our main Services, so we will call it ‘necessary data

When you sign up through a third-party social media account such as Google, account, you give us consent to extract from such an account your first and last name and your email address.

Lawful basis:

Necessary data enable us to provide you with the Services as it is detailed in our Terms of Use . Thus, the basis of contract performance serves as a lawful basis for processing in this case. Sometimes, we may process these necessary data on the basis of our legitimate interest, e.g. for direct marketing purposes.

Processing and purposes:

We process personal data that is required for the account registration to provide you with our main Services, including creating and maintaining your account, ensuring that everything works smoothly, communicating with you at your request.

Sometimes we may process your email and name on the basis of our legitimate interest to send you newsletters and other communication. We may do so to provide you with some useful information, notify you on any updates regarding our Website or Services and inform you about our or our partners’ offers. In no case we will overwhelm you with hundreds of letters, but, at any time, you can choose to stop receiving our emails. If you want to cease this type of communication, simply use the “Unsubscribe” button which is present in each of our emails.

Retention period:

We will store all your account data as long as you keep your account active. Once you delete your account, we will delete it from our database.

Non-personal identification information

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Web browser cookies

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

Third party websites and services

Cheqmark may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. We do not, and will not, sell any of your personal data to any third party. This is vital to us ensuring we maintain the trust you have in us and in order to maintain the privacy of your data. From time to time however we may need to share your personal data with service providers, such as marketing agencies, advertisers, website hosts and other technology providers that help us to manage and facilitate our operations and provide essential services to our community and users. These third party service providers are not permitted to use or disclose your personal data except as necessary to perform services on our behalf or to comply with legal requirements.

If you are interested in more details about how these third-party services process personal data, please refer to their privacy policies available on their websites. However, we want to reassure you that due to their residency of headquarters or affiliates companies (USA and European Union) they all are subject to the best worldwide standards of data protection. We care about your data security and choose only reliable partners.

Automatic collection

We may collect some of your personal data automatically with the help of cookies and other similar technologies. We invite you to check our Cookies Policy for further details.

Other processing

Please note that sometimes we may process your data for the period longer than indicated in the sections above. Such processing could be carried only for statistical purposes and subject to the appropriate safeguards in accordance with applicable data protection laws.

What are statistical purposes? Statistical purposes mean any collection and processing of personal data necessary for statistical surveys or to produce statistical results. The statistical purpose implies that such statistical results do not include personal data, but only aggregate data. The statistical results may further be used for various purposes, for example, to assess our business development, understand the market demands and improve our Services.

In most cases, we will anonymize your data before starting processing it for statistical purposes. As a result, such data will no longer be considered personal and its use will be not governed by data protection laws.

Additionally, we may process your data:

for the compliance with our legal obligations;
to protect your vital interests or vital interests of another natural person;
for the purposes of the legitimate interests pursued by Cheqmark or by a third party (e.g. to prevent or investigate possible wrongdoing in connection with the Website or to protect ourselves, our subcontractors, partners and affiliates against damages of any kind).

If we decide to change the purposes of processing specified above, we will inform you on such changes prior to the use of your personal data within the newly set purposes. Where applicable, you will have to provide your consent for the amended purposes (unless additional purpose of processing is compatible with those listed above). Please note that we do not sell your data or make any decision based solely on automated processing that may produce legal effects or similar significant effects.

If you are located outside Ukraine and choose to provide information to us, please note that we transfer the data, including Personal Data, to Ukraine and process it there.

How we use your data

Cheqmark may collect and use Users personal information for the following purposes:

For Customer service: The information you provide helps us respond to your customer service requests and users needs more efficiently.
Marketing: We may email you marketing material. You can stop marketing emails by simply using the “Unsubscribe” button which is present in each of our emails.or emailing us at [email protected].
To personalize user experience: We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
To improve our Site: We may use feedback you provide to improve our products and services.
Promote User's brand/website: User may choose to publicly promote their brand, checklist, content and or website by publishing public checklists
We may use first and third party Cookies and Other Tracking Technologies to manage our Site and our services and collect analytics about how you use them.
The information provided throughout this Privacy Policy about cookies also applies to other tracking technologies. Please refer to our Cookies Policy for more details regarding our use of cookies.

Your Data Rights

Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:

use of Data for direct or indirect marketing purposes; and
You have the right to ask for a copy of any of your personal Data held by Cheqmark.
You have the right to withdraw consent necessary to use the services provided by Cheqmark at any time.
You have the right for your data to be deleted from the servers and databases of Cheqmark.

How we protect your information

We adopt appropriate data collection, and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information and data stored on our Site. Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected. We maintain processes designed to ensure that any processing of personal data protects the confidentiality, availability, and integrity of your personal data.

Sharing your personal information

We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

Among our employees, there are only Customer Support, Sales and Marketing departments, as well as Development team who can access your data from our databases. They are exactly those persons who are responsible for achieving the declared purposes of data processing and that is why they need to have access to your data.

When we lack the internal capacity to deal with some tasks, we may engage both companies and individual entrepreneurs to help us to provide you with the Services. When we transfer data to the country not recognized by the European Commission as ensuring an adequate level of data protection, we will secure such transmission by including standard contractual clauses compliant with the EU data protection laws into our data processing agreements or by implementing other safeguards.

We may share your data with some third-party service providers. Some of the services collect only statistical data in aggregated form, so the data collection may not require your consent. If you are interested in more details about how these third-party services process personal data, please refer to their privacy policies available on their websites. However, we want to reassure you that due to their residency of headquarters or affiliates companies (USA and European Union) they all are subject to the best worldwide standards of data protection. We care about your data security and choose only reliable partners.

We invite you to check our Cookies Policy for further details.

In all cases, we adhere to all the requirements of applicable data protection laws and do our best to ensure the security of data processing at all stages.

Your rights under GDPR

If you are an EU resident, you have the following rights regarding your personal data Cheqmark collects and processes:

1) Right to access to your personal data and right to data portability

This means that you can ask Cheqmark what personal data of yours is processed. You may ask us if we process your personal data or not. You may also ask for the clarifications on the information described in this Privacy Policy, i.e. purpose of collecting and processing, categories of data processed, period of processing, the list of third parties which have access to information, and information on protection measures we implemented. We may also provide you with your personal data in a structured, commonly used and machine-readable format to enable you to transmit that data to another party or service provider.

2) Right to rectify your personal data

You can request all the inaccurate personal data concerning you being corrected. You may also request to complete your personal data if you consider that something is missed.

3) Right to be forgotten

You can request us to erase personal data from our records and records of our third-party services if its processing is no longer necessary to achieve purposes for which it was collected. You may also request so if there are no legal grounds for the processing. In most cases, we will erase it unless otherwise required by legislation.

4) Right to restrict the processing of your personal data

In some cases, prescribed by law you will also be able to restrict the processing of your data. For example, if you contest the accuracy of your personal data being processed or if we are not interested in our processing of your personal data any longer, but you want us to do this for other reasons, for example, to bring some claim against somebody – then, instead of the erasure of information, its processing will be just restricted.

5) Right to withdraw your consent

You can withdraw your consent for the processing of your personal data at any time by simply contacting us, without affecting the lawfulness of processing based on the consent before its withdrawal. After receiving such a withdrawal request from you, we will process it in a timely manner and will no longer process your personal data unless otherwise set by law.

6) Right to object to the processing

In some cases, prescribed by the applicable laws you can object to processing of your personal data. You can object to the processing of your personal data when the processing is related to the performance of our task carried in the public interest or in the exercise of official authority vested in us; or if we process your data to pursue our or third party’s legitimate interests, and you believe that such interests are overridden by your interests or fundamental rights and freedoms.

If you make a request objecting to processing, we will no longer process the personal data unless we are able to demonstrate compelling legitimate grounds for the processing.

7) Right to complain

If you have doubts as to our reply or reaction, or absence of such, you have the right to lodge a complaint with a supervisory authority, empowered to resolve such complaints in your country.

How to exercise your rights as to your personal data under GDPR?

Any requests to exercise your rights can be directed to Cheqmark via the contact details provided below. These requests are free of charge.

Please note that we may ask you to verify your identity before responding to such requests.

Cheqmark will provide information on action taken on your request related to your rights specified above within one month of receipt of the request for the longest. That period may be extended to two months if Cheqmark is overwhelmed by the number of requests or the request at issue is complicated and requires a lot of action. We will inform you within one month of receipt of the request, together with the reasons of such delay.

Note to Cheqmark-processed email recipients. In order to stop processing of your personal data by Cheqmark products, including the Website, you must first contact the relevant Cheqmark’s Services user. In the event that you contact us to exercise any right that assists you in matters of data protection, we may not be able to assist you with an immediate effect – we will inform the relevant Cheqmark user and redirect your request for further actions.

Your rights under the CCPA

If you are a California resident, you have the following rights under the California Consumer Privacy Act:

to request us to disclose to you the following information:
1. the categories and specific pieces of personal data we have collected about you;
2. the categories of sources from which the personal data is collected;
3. the business or commercial purpose for collecting or selling personal data;
4. the categories of third parties with whom we share personal data;
5. the categories of personal data that we disclosed about you for a business purpose.
to request us to delete any your personal data;
to not be discriminated against when exercising any of the rights under the CCPA.

As regards the deletion request, we will normally exercise your right to be forgotten but we may retain the data if it is needed to:

(1) complete the transaction, fulfill the terms of a written warranty, provide services requested by you, or otherwise perform a contract with you;

(2) detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity;

(3) debug to identify and repair errors that impair existing intended functionality of the Website;

(4) exercise free speech, ensure the right of another consumer to exercise that consumer’s right of free speech, or exercise another right provided for by law;

(5) engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the data deletion is likely to render impossible or seriously impair the achievement of such research, and if you provided informed consent for such processing;

(6) to enable solely internal uses that are reasonably aligned with your expectations based on your relationship with Cheqmark;

(7) comply with a legal obligation.

How to exercise your rights as to your personal data under the CCPA?

Please keep in mind that if you request us to provide the above-mentioned information about processing of personal data, we are obliged to provide such information only for 12 months preceding the date of your request.

Ordinarily, we will ask you to prove your personality and your California residency when you submit your request.

To exercise your rights, just send us a request at our email address specified below. We will respond to you within 45 days after establishing your personality. Where it is reasonably necessary, we may extend the time for response to additional 45 days. In such cases, we will notify you.

Your age

The privacy of children is one of our concerns. Here at Cheqmark we can provide services only in case you are aged 16 or older. If you are under 16, you will need to get your parent’s/guardian’s permission before submission of any personal data to us. If you are underage, and there is no data as to your parent’s/guardian’s permission to use our Website, please do not provide us with your consent for data processing.

Changes to this privacy policy

Cheqmark has the discretion to update this privacy policy at any time. When we do, we will post a notification on the main page of our Site. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms

By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Contact us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at [email protected]