A checklist helps you organize tasks and stay on top of your achievements and deadlines. You can use it to manage everything from grocery shopping to work-related tasks instead of keeping all the things in mind.
While plenty of people prefer a traditional pen and paper for the job without any problem, listing tasks on paper comes with some cons too. For example, if you work from multiple locations, carrying a notebook all the time can be a hassle. Furthermore, writing the tasks on paper can slow you down.
Struggling to choose from the overwhelming number of checklist tools? Don’t worry, we’ve got you covered! We’ve analyzed the seven best checklist tools, comparing their ease of use, design, and core features, to help you find the perfect match for your needs to boost your productivity, save time, and stay organized.
Cheqmark
This checklist maker helps people be more organized and motivated in their daily life. Cheqmark allows creating various lists of things to do. For example, you can use it when you want to get ready for a trip, organize a party, track your new habit, or simply go grocery shopping. Cheqmark goes with a wide selection of predesigned templates, which you can modify to your taste and needs. You can download the checklists and share them with your friends, family, or colleagues. Not a fan of digital stuff? All the templates are designed in a way to be black-and-white printed. The tool is free.
Google Keep
This is a simple and convenient note-taking application. It works perfectly if you want to make random notes quickly. And it also organizes them pretty well. Anything you add is instantly available on all your devices – desktop and mobile. With Google Keep, you can:
- Track your thoughts with notes, lists, and photos
- Automatically transcribe voice memos
- Color-code your notes to find them later
- Spend to archive the things you don’t need
- Turn your note into a checklist by adding checkboxes.
Like other products by Google, the app is available for free.
ToDoist
ToDoist is a web service and complete application for managing personal and work tasks. There are three versions of the application: two for personal use (Free-to-pay and Premium) and one for business (Business). ToDoist really allows you to put everything in its place, and this is the reason why project managers and small businesses love it.
The main functionality of ToDoist:
- Task prioritization. The most important ones are highlighted. This will help you avoid bursts of procrastination.
- Notifications. To make sure you don’t forget about the tasks for the day, ToDoist will send you a notification for each of them.
- Comments If you want not to forget something or tell your colleagues, you can leave a comment under any task.
- Productivity visualization. The graphs clearly show how productively the user has spent their day / week.
- You can view the tasks you’ve already completed. They are all saved in a separate tab.
- Delegation of tasks. If you work in a team, you can distribute the tasks to others.
Microsoft To Do
Microsoft To Do is an online service for creating and managing to-do lists for Microsoft power users (and Wunderlist refugees). With the help of the service, users can plan their day or create a list for future tasks. Microsoft To Do is suitable for both everyday use and work. The service is available as a mobile and web application.
With Microsoft To Do, you can:
- Create task lists
- Share lists
- Get task reminders
- Create tasks from mentions in emails
- Add files and notes to tasks
- Rerun tasks
- Change list themes.
Microsoft To Do is completely free.
Nifty
Nifty is a free checklist tool designed to simplify task management and organization. Whether you’re planning your day or managing a project, Nifty offers a straightforward solution for creating and managing checklists. With Nifty, you can easily create task lists, share them with others, set reminders, add files and notes to tasks, rerun tasks, and customize list themes. Available as both a mobile and web application, Nifty is accessible anytime, anywhere.
Key functionalities of Nifty include:
- Collaboration tools for team projects
- Time tracking features
- Customizable workspaces
- Integrations with popular tools like Google Drive and Slack
Pricing:
Nifty offers a free forever plan, making it the perfect tool for individuals and teams looking for a simple yet powerful checklist solution.
Clear Todos
Another great calendar and notebook application that boosts productivity is Clear To Do. The app is easy to work with. And once you start using it, you likely will soon wonder how you did without it before.
Clear To Do is:
- A simple design based on hand movements, allowing users to concentrate on everyday tasks
- Separate lists to organize all aspects of life
- Built-in sync with iCloud that ensures complete mobility
- Reminders with which users will never forget about important tasks.
The tool is compatible with iPhone, iPad, and Mac. Price: $4.99.
Any.do
The app makes it quick and easy to add tasks, organize them into nice lists, and set due dates. But what we liked the most about the tool was its daily “Plan my Day” feature. It forces a user to schedule when they’ll accomplish their various tasks so that they remember to actually do things. The app also integrates nicely with Outlook and Google calendars, allowing users to see their appointments and all the tasks in one place. This is a perfect solution for those who add things to a list and forget about them. Any.do has both free and paid versions. Prices start at $2.99 per month.
Printabletodolist
If you don’t want to make checklists from scratch, try Printabletodolist. They offer lists of various categories such as basic to-do lists, complex to-do lists, informal to-do lists, numbered to-do lists, and checklist to-do lists. There are even convenient pocket-sized lists you can take with you. All are simple, minimalistic, and easy to use. Each page is available for free in PDF and DOC formats.
Wrap Up
There are hundreds of checklist tools on the web, but some of them are easier to use than others. Some have a more attractive design. To help you separate the best checklist tools from the rest, we’ve created a list of seven great solutions, including short descriptions and core features to help you determine which may be right for you.
