How to Plan a Perfect Kid’s Party And Not Fail

Perfect Kid’s Party Planning Checklist

Planning a kid’s party can be overwhelming and stressful, especially if you don’t have a clear plan. You might think to yourself: where shall I start, the menu, guest list, or decorations? And if you’re stressed about organizing the party, chances are you might forget about some essential things to do.

Luckily, checklist tools and kid’s party checklists can make it a whole lot easier and more fun. In this article, we’ll walk you through the essential parts of a party for your kid and share with you a free checklist to download and print out. Let’s get started!

Organization moments

To make your kid’s party a success, start with the following steps:

Plan your budget

There is no shared rule for budgeting a kid’s party. You just have to decide what is really essential for you. Is it the appearance of the place you celebrate in, the entertainment, or the food? For example, you can choose to host a party at home or in the park where no rent costs are foreseen. While renting out a venue space will cost you on average $100–300. If you design your invites or send simple emails, you’ll spend not much or even zero. Printed cards from a stationery store will cost you $2–5 per invitation. So it’s all up to you.

No matter how many dollars you’re ready to spend for your kid’s party. What matters the most is seeing kids have a good time. And of course, it doesn’t always have to be expensive. 

Choose a theme

Pick a theme that kids will love. Organizing the party’s decorations should be easy once you get the theme down. If you have problems figuring it out, ask your child what they want for the party. Keeping your little one involved in the party planning and choosing the theme is an excellent way to make them feel more special. 

Also, here are some popular ideas to consider: 

  • Superheros
  • Video games
  • Favorite cartoons and movies
  • Princesses
  • Dinosaurs
  • Pirates
  • Mermaids

Create a guest list and design invitations

The next step is to determine how many people you’re inviting. While you may think that this is a fairly easy step, in reality, it can be rather tricky in terms of budget and space. Check how many children can come within your budget. This makes it easier to understand whether or not you will be catering for adults. 

Make or buy invitation cards. Send them out at least three-four weeks in advance.  

Pick the location 

There are a variety of lovely places to celebrate a kid’s event. However, there are also so many things to consider before deciding on a location. The first essential thing here is to decide if you want to throw the party at home or hire a venue. Hosting a party at home can probably save you some money. On the other hand, most party venues offer games, activities, taking professional pictures, cleaning up after the party. All this can save a lot of time and stress. If you choose to celebrate at home, you and your family most likely won’t be able to enjoy the party. Because you’re responsible for hosting and getting things ready for the activities, you’ll be busy most of the time. Picking the location that includes a host will allow you to relax and take in the special moments.

When looking for the party venue, make sure it has enough space for all the guests you want to invite. Ideally, make it two or even three months before. 


The next step is planning food for the party.

Cook traditional party foods such as sandwiches, mini pizzas, crisps, pre-cut fruit, mini pastries, biscuits, and so on. Add juice, water, and fizzy drinks. 

No matter if you’re hosting the party at home or hiring a venue, remember that kids can have allergies and dietary restrictions. So get in touch with the parents who have children requiring a specialized diet and find out what is safe for their kids to eat. For example, some individuals can have lactose intolerance. So if you want to make pizzas, have some with lactose-free or vegan cheese. 


If your kid’s party is at a rented venue, they most likely will offer to decorate the space for you. However, if you host your party at home and decorate yourself, you can do that in a few different ways.

Buy decorations. These include:

  • Balloons
  • Tablecloths
  • Banners
  • Flowers

Don’t forget to get cups, napkins, plates, and anything else to match your theme. 

Make decorations yourself

This can save you money and let you get creative. You can also involve your kid and have a great time together. 


You want all the guests to entertain and have fun. So make sure that you have games planned for the party. One of the best ways to entertain kids is to have professionals come and take them off your hands and tuck them out. If you’re thinking about hiring a professional entertainer, try to book early to avoid disappointment.

There are several ways to find these people, such as asking friends and family for recommendations or searching on websites like Google or Yelp. Depending on the type of party you are having, you may be able to find a local entertainer who specializes in activities that your children will enjoy. Once you have chosen an entertainment professional, it is important to reach out to them in order to confirm the date and discuss any details related to the event. To do this, you should make sure that you have their correct contact information which can be easily obtained by using email finder tools. These types of tools allow users to search for contact information for individuals and businesses on social media platforms and other websites.

If you want to organize games yourself, supervise the participants while playing to make sure no one gets hurt. Try a traditional Sack Race if you have enough space or Treasure Hunt. And don’t forget to buy prizes.


Whether it’s your kid’s birthday or a Halloween party, making the event as memorable as possible is at the top of every parent’s to-do list. Today, parties are a big deal, and require many things to keep in mind. Want to make the process much easier and fun?

Use this free Kid’s Party Checklist. You can edit the content and put your ideas. Enjoy!

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