Every business startup aims to solve the existing problems in the relevant field. But many others are trying to beat it in this race.
So, it is important for a startup or small business to maintain the pace with the competitors for survival. Not only that, but it must also excel in the relevant field because if it doesn’t, its survival will be endangered.
To outcompete its competitors, every small business needs to incorporate modern technology. There are many tools available online that can help small businesses grow and shine. We will discuss the top 10 tools that every rising business needs to pave its way toward success.
Top 10 Tools Every Small Business Needs
1. Calendly.com
Calendly is an online platform that helps businesses book appointments/meetings proficiently. It eliminates the distractions caused by meeting schedules. You can integrate it with your calendar and set a time when you’re busy. Anyone who wants an appointment can see the free space and book an appointment on Calendly. They do not need to make an appointment by email.
This tool can be integrated with many apps you’re already using, so you don’t need to worry about using them separately. Below are the apps that Calendly can be used with.
It ensures data security; your meeting schedules are in safe hands. Break times during meetings can also be adjusted. Just like 10 minutes of stretching time after an hour. Meeting reminders can also be set to remind the stakeholders about the schedule. When the meeting is over, a thank you email can also be sent to the invitees.
It ensures data security; your meeting schedules are in safe hands. Break times during meetings can also be adjusted, like 10 minutes of stretching time after an hour. Meeting reminders can also be set to remind the stakeholders about the schedule. When the meeting is over, a thank-you email can also be sent to the invitees.
This way, using Calendly, small businesses can eliminate manual meeting scheduling and speed up their project management.
Data shows that Calendly users can get up to a 26% increase in website bookings. A 2x increase in customer engagement and 169% return on investment is proved.
2. Evernote.com
Evernote is a note-taking tool that takes notes more than just words. For your business, you can create and save notes including text, pictures, audio messages, and web clippings. It provides many solutions to daily problems, such as note-taking, self-organizing, productivity, and team management.
Evernote can also be integrated with other apps as shown below.
Evernote also offers AI features, advanced search, document scanning, and a calendar. The meeting notes can be attached to the calendar events using the notebook feature. It eases out the meeting preparation. Then to-dos can be added to remember the tasks at the perfect time. And everything needed for the next project can be arranged on the Home screen.
The business meeting notes can be created and stored in the notebook. Then the writings can be accessed easily with the search option and keyword tags.
For professional use, Evernote costs from $14.16/month to $20.83/user/month. Further details are shown in the picture underneath.
3. Zoho.com
Zoho is an online productivity suite for online productivity, collaboration, and business applications. It helps businesses streamline their operations. And the productivity of the organization also excels through better management of customer relationships.
It caters to all the business needs related to sales, marketing, commerce, services, finance, and email collaboration. It also covers human resources, legal, security, and IT management, business intelligence and analytics, and project management.
It has over 2000 extensions in 40+ categories. Once some business gets to Zoho, doesn’t need any other platform for its needs. Small businesses can pave their way to success with Zoho.
Zoho offers four pricing plans. Standard plan costs are $15/organization/month if charged annually. The professional plan costs $39/organization/month charged annually. The premium plan costs $79/organization/month charged annually. Fourth is the custom plan where any organization or business can get a quote for complex billing needs.
4. Snov.io
Snov.io is a versatile lead generation and outreach automation tool, ideal for small businesses looking to enhance their sales and marketing efforts. It helps businesses streamline the process of finding and managing prospects through a variety of features, including email verification, email drip campaigns, and customer relationship management (CRM) integration.
Snov.io’s core strength lies in its ability to find targeted email addresses from websites and LinkedIn profiles, making it easy to build contact lists. It also offers email verification tools to ensure deliverability, which is crucial for maintaining good sender reputation. With automated email campaigns and follow-ups, small businesses can nurture leads without manual effort, saving time and resources.
For small businesses, Snov.io is especially valuable for its affordability and scalability. Whether for prospecting, email marketing, or maintaining customer relations, it offers an all-in-one solution that can adapt as a business grows.
Snov.io offers a range of pricing plans designed to suit businesses of various sizes, including small businesses. The Free Plan offers limited access with 50 credits per month. The starter plan starts at $39 per month and offers 1,000 credits. It is ideal for small businesses needing more capacity but keeping costs low. The Pro plan, priced at $79 per month, with 5,000 credits, is designed for growing businesses that require more frequent lead generation and outreach.
5. Imagetotext.io
Imagtotext.io is an online OCR tool that helps convert the image to text into editable text. The pictures can be uploaded in various formats such as JPEG, PNG, JPG, GIF, etc. It takes the image and extracts the text using OCR technology.
The editable text can be processed in any word processor for further use. It helps businesses store data in easily accessible means. Pictures of the documents take up a lot of space and are not easily accessible.
Image to Text Converter offers a lot of other services, such as JPG to Word, PDF to Word, text-to-image, text to pdf , text to word etc. An image translator is also available in it.
The platform is free of cost but offers premium services for extensive uses. The wide range of format supports and accuracy rate make it versatile in text extraction.
6. Slack.com
Slack is a communication tool that helps businesses collaborate and reach the information they need. It facilitates project management. Slack connects you with any person inside your organization or outside. It includes channels where anyone can meet the right person or get information.
It offers flexible scheduling, as you can access the information without worrying about your time zone or location. And when the teams work, all the members can access the information shared in channels. So, the team gets aligned to the guidelines of a project.
Slack offers a flexible communication process. You can communicate with your team using chat, audio, or video message options.
Data shows that 85% of users say that Slack has improved their communication. 86% feel that their ability to work remotely has increased. And 88% say that their connection with their teams has improved.
7. ClickUp.com
ClickUp is an all-in-one productivity platform that provides tools for task management, project tracking, and team management. It improves the work efficiency by collecting all the progress in one place, where you can do the work and watch the work productivity. This way, it also improves collaboration among team members, even if they work remotely.
Improved collaboration and engagement eliminate the need for frequent meetings. It is simple to keep track of what is happening and who is accountable with the increased visibility of the activities in progress. The automation of tasks such as managing IT requests and handling expense reimbursements streamlines the work and enhances the flow.
ClickUp is free for personal use but for small businesses, it costs $7/user/month. Details can be seen below.
8. Mailchimp.com
Mailchimp is a marketing platform. Email marketing services, facilitate communication between organizations and their audience. Emails can be customized with templates. It also offers automation such as welcome emails and product recommendations.
It helps segment the audience to help businesses cater to the targeted audience. And the analytics based on the performance of marketing campaigns can also be seen. It includes click-through rates, open rates, and return on investment (up to 25x).
It can be integrated with many apps such as Shopify, WooCommerce, etc. Also, the ads can be run directly from this tool on social media platforms.
Mailchimp is mostly used by small businesses and costs them $20/month for 500 contacts. But if the premium feature is unlocked, it costs $350/month for 10000 contacts.
Details of pricing can be seen below in the picture.
9. Trello.com
Trello helps small businesses manage team members to complete the task within the due date. It helps manage the big tasks through checklists. The status of the project can be seen rising to 100% with the completion of small tasks.
It covers the complete management of any small business. From meetings to setting goals, customizing workflows, and the progress of tasks, all are managed by Trello.
Automation of any workflow makes businesses focus on the top-priority task. And the integration of different apps also helps team members stay in one place.
If paid annually, Trello’s premium is priced from $10 per user per month to $17.50 per user per month. Details can be seen below.
10. Asana.com
Asana is an online entity that helps businesses streamline their work and enhance collaboration to boost productivity. It may also be used as a project management tool to expand small business management.
It can integrate more than 300 daily used apps that team members of a small business use. So, the management can be improved by overseeing all the team members in one place.
While Asana is free for individual users, teams and businesses must pay between $10.99 and $24.99 per user every month. And costs $13.49 to $30.49 per user per month if charged on a monthly basis.
11. Summarizer.org
Summarizer.org is a suite of tools used for content writing and optimization, especially in the marketing domain. It aids in summarizing the lengthy product descriptions. It also offers other services such as a paraphrasing tool, AI story generator, sentence generator, and conclusion generator. So, summarizer.org can completely cover the product marketing content.
The length of the content can be adjusted. If a short description is required, the scale can be adjusted to short. The scale can be switched to the direction of the long if a detailed description of the product is necessary.
Summarizer.org offers a limited free service. But if premium features are needed to be used, then a pricing plan can be chosen. It offers a plagiarism checker for $6.99/month. An AI assistant can be unlocked at $6.99/month. If all the services are required, then the all-in-one plan can be purchased for $9.99/month.
Final Words
Every small business strives to achieve its desired goal. The ultimate goal is to become successful in the relevant field. Relying only on human resources is insufficient to meet the pace of competition. To move more quickly, they must automate their time-consuming processes. For this, there are many tools available online that can be of help.
Among these, 10 tools are productive for the growth of a small business. They are Calendly.com, Evernote.com, Zoho.com, imagetotext.io, Slack.com, ClickUp.com, Mailchimp.com, Trello.com, Asana.com, and summarizer.org.
They assist small businesses in streamlining their operations to increase productivity and improve the effectiveness of their management. These tools incorporate all the needs of businesses from arrangements of meetings, task divi sion, team management, and tracking of project progress. They also ease out marketing through effective description writing, email marketing, etc. So, any small business can utilize these tools to ace in its field.
